Tuesday, 7:15 AM — Commercial renovation site, Lille
8 workers, 5 trades, a tight schedule with late-delivery penalties. The plumber calls in sick. By 8 AM, the entire second-fix sequence is at risk.
Subcontractor absence
The plumber calls in sick at 7:15 AM. Their work is a prerequisite for the drywaller and painter. 3 days of cascading schedule impact are at risk.
Material delivery delay
The drywall panels scheduled for this morning are postponed to tomorrow. Even if the drywaller could start, there's no material to work with.
Adverse weather D+1
Rain forecast for Wednesday. Exterior work (waterproofing, cladding) will need to be postponed. Impact on the critical path if not anticipated.
Late-delivery penalty approaching
The client has set a firm handover date. Every day of delay triggers a contractual penalty of $550/day.
What happens in the
next 15 minutes
Xenaflow detects the absence, maps the dependencies between trades and generates reorganization scenarios — before the first call to the subcontractor.
Absence detected
The plumber is marked as absent. Xenaflow instantly identifies the 3 dependent work packages (drywaller, painter, finishing) and calculates the critical path impact.
Dependencies mapped
The material delay is cross-referenced. The drywaller is doubly blocked. Wednesday's weather is factored in. A complete constraint map is generated.
3 scenarios proposed
Xenaflow generates three actionable options, each with quantified trade-offs: cost, delay, penalty impact, overtime hours.
Site reorganized, trades notified
The project manager approves Scenario B. The electrician extends their scope. The drywaller is rescheduled to Thursday. A replacement plumber is confirmed for Wednesday.
Scenarios generated by Xenaflow
The same week, with and
without Xenaflow
The project manager calls each subcontractor one by one, negotiates reschedules manually.
3-day slip. The handover date is missed. The penalty clause kicks in.
No reorganization in time. Two crews paid to do nothing.
The cladding planned for Wednesday is cancelled at the last minute. Another day lost.
Absence detected, dependencies mapped, scenario approved — all before 7:30 AM.
Replacement plumber mobilized. Schedule held. Handover date met.
The electrician extends onto ancillary work. The drywaller is rescheduled without a gap.
Exterior work is anticipated and shifted before the crew arrives on site.
From disruption to resolution —
in a single flow
Every actor, one single layer
of orchestration
Xenaflow doesn't just alert — it coordinates. Every role receives the right information, the right action, at the right time.
Project Manager
Sees all site disruptions on a single screen. Approves the scenario, launches the reorganization in one click.
Site Foreman
Receives the updated schedule on their device. Knows who does what, when, and in which order. No confusion on the ground.
Subcontractor
Notified immediately of their new time slot. No waiting on site, no wasted trips.
Client
Full visibility on progress, disruptions and decisions taken — without micro-management.
What construction teams
measure with Xenaflow
Connects to your existing stack
Xenaflow connects to the tools your site teams already use — no replacement, just orchestration on top.
Project Scheduling
Planning & sequencing tools
Construction ERP
Enterprise resource planning for construction
DMS & Plans
Document management & BIM models
Field Time Tracking
Attendance & time tracking
HR & Temp Staffing
Agencies & workforce management
Communication
Alerts & team coordination
Custom connectors available via REST API & webhooks — if your tool has an API, Xenaflow can talk to it.
See Xenaflow in action
on your job sites
Tell us about your sites, your disruptions and your scheduling constraints. We'll show you what orchestrated construction looks like.
Request a site diagnostic